AUSTRALIAN NATIONAL BEAMLINE FACILITY, PHOTON FACTORY, JAPAN

Funding Application Procedure

To apply for travel funding for the Australian National Beamline Facility (ANBF) at the Photon Factory in Japan, you will need to complete the 'ANBF funding request form' and return it to the Australian Synchrotron Users Office.  Applicants should download and complete the ANBF Funding request form (via the link below) and return it to the User Office as soon as they are informed of their beamtime allocation.   The ANBF funding request' application form must be filled in completely and signed by all relevant parties before it can be processed .

Click here to download 'ANBF funding request' form (Word file, 82 kb)

The following funding table allows approximation of expenses and maximum allowable amounts that will be funded.  Please make sure that the funding request adheres to this funding table:

Click here to download funding table for ANBF (pdf 20kb)

Please make sure you also include:

• A detailed outline of the funding requested including names and grades of all staff travelling.

• Experimental reports from any prior funded visits.

The complete application including the above items is then to be returned to the Australian Synchrotron User Office. 

To register as an ANBF user please refer to the registration instructions and procedures.

Click here to download the registration instructions and procedure guideline (pdf 158kb)

INVOICING AND ACQUITTALS - AFTER RECEIVING APPROVAL LETTER
The applicant will also be required to acquit this funding and return the acquittal form to the Australian Synchrotron User Office.  A post-experiment report must also be filled out and sent back to us within four weeks of return from the overseas facility.

Upon receiving approval for funding the process is as follows:

• User/User Organisation books and funds the required flights and accommodation for the trip approved as per the approval letter.  Please adhere strictly to the funding amount approved.
• User Group Spokesperson upon incurring all expenses completes the funding acquittal form (download below).
• The funding aquittal form is then taken to the User Group Spokesperson's research office or equivalent with all necessary receipts and authorised by an appropriate party (as outlined on the acquittal form).
• User Group Spokesperson's research office or equivalent then raises a tax invoice to the Australian Synchrotron for the exact amount spent (up to the approved amount).
• User Group Spokesperson completes the post experiment report (download below).
• User Group Spokesperson then submits the funding acquittal form, tax invoice and post experiment report to the Australian Synchrotron user office. Do NOT include copies of the receipts when sending these to the Australian Synchrotron.
• Australian Synchrotron User Office will send confirmation of receipt  email to User Group Spokesperson and organise payment on the invoice

Click here to download the Funding Acquittal Form

Click here to download the Post Experiment Report Form

***Please note that the above process is to be completed within 4 weeks of returning from the allocated beamtime.