The Australian Synchrotron will cover air and ground transport costs for user groups travelling from interstate or New Zealand, with a maximum of three people funded per beamtime proposal. Any travel within your home state will not be reimbursed.

The Australian Synchrotron will no longer book flights for users travelling for experiments. Interstate user groups who wish to be reimbursed for their travel costs should download and complete the Domestic Travel Funding Application Form (see below to download) and return it to the User Office as soon as they are informed of their beamtime allocation. The Domestic Travel Funding Application form must be filled in completely and signed by all relevant parties before it can be processed. 

New Zealand researchers are also eligible to have costs reimbursed for up to 3 people per scheduled experiment.  Please contact the New Zealand Synchrotron Group for information on how to apply for travel funding: http://synchrotron.rsnz.org/user/funding.php

Strict expenditure limits apply for air travel and ground transport. Please refer to the funding table below for maximum allowances from your home city. All allowances are in Australian dollars.

Please do not book travel until you have been told that your funding application has been approved.

Merit Domestic Travel Funding

Where Beamtime has been allocated to a merit proposal, a travel funding application for Interstate User Groups must be completed and authorised by the appropriate parties prior to submission to the user office. Only one form must be filled in per allocation and the funding will not be split amongst different intitutions; only re-imbursed to the spokespersons organisation. The form must be submitted via scanned email to the user office email (This e-mail address is being protected from spambots. You need JavaScript enabled to view it) prior to travel and at least one month in advance in of the allocated beamtime to ensure appropriate processing time.

Click here to download the ' Merit Domestic Travel Funding Application Form'.

Foundation Investor Domestic Travel Funding

Where beamtime has been allocated as part of the Foundation Investor Allocation of Beamtime, the travel funding application for Interstate Foundation Investor User Groups must be completed and authorised by the appropriate parties as well as the Foundation Investor Liasion prior to submission to the user office. Only one form must be filled in per Foundation Investor allocation and the funding will not be split amongst different institutions; only re-imbursed to the spokespersons organisation. The form must be submitted via scanned email to the user office email (This e-mail address is being protected from spambots. You need JavaScript enabled to view it) prior to travel and at least one month in advance of the allocated beamtime to ensure appropriate processing time.

Click Here to download the 'Foundation Investor Domestic Travel Funding Application Form'

Funding Table

 *The Australian Synchrotron domestic access program is intended to cover the majority of the cost of travel for up to 3 researchers per successful proposal (flights and ground transport in Melbourne only), but under some circumstances the actual cost of travel may be higher than the maximum available.

Accommodation

The Australian Synchrotron will continue to book accommodation for user groups, with up to three people per successful beamtime proposal (or up to three people per foundation investor allocation).

Accommodation will be primarily at Rusden House in shared apartments. Please contact the Australian Synchrotron User Office (This e-mail address is being protected from spambots. You need JavaScript enabled to view it) once your flight details have been finalised and at least 2 weeks prior to the start of your experiment so that they can arrange your accommodation.

Accommodation close to the facility is limited, so failure to notify the user office in a timely manner may result in accommodation some distance from the facility.

If you require accommodation only (not sending in a Travel Funding Application Form), please click here to fill out the Accommodation Application Form.

 

Invoicing and Acquittals

Upon completion of the scheduled beamtime, any expenditure within the approved funding limits should be presented to your organisation. To be reimbursed by the Australian Synchrotron, your spokesperson will need to submit, to the User Office, a Domestic Acquittal Form completed and signed-off by a representative from your host organisation, along with an invoice from your organisation for the amount to be paid.  The Acquittal Form template can be downloaded below.

Click here to download the 'Domestic Acquittal Form'.